We don't have to tell you that as a school administrator, you don't get much free time.
Unfortunately, that means important things you need to do sometimes get pushed to the wayside when you have other pressing matters to deal with. But time management doesn't have to be a constant, uphill battle.
There are ways to keep on top of things as they happen at your school and keep your workflow running smoothly.
1. "Do, Delegate or Dump"
You can't do everything on your own. In fact, not everything needs to be done altogether. That's the crux of "Do, Delegate or Dump," a timeless time management technique that has been a part of productivity seminars and workbooks for what seems like ages. Take a step back and look at your tasks for the day. Determine what needs to be done by you, what you can delegate to a trusted colleague or staff member and what can be deferred, if it needs to be done at all.
The amount of time you can free up (and how much more you can actually get done) simply by stepping away from trying to tackle everything yourself.
2. Know when to stay visible, and when to close the door
An open door policy can be a terrific way to connect with staff and students alike. Getting out of the office every now and then and meeting with staff, observing faculty or attending events on campus can also be a valuable tool in and of itself.
But there are times where you need to cut distractions and make time for the pile of paperwork on your desk and the emails cluttering your inbox. Set aside a certain time per day or week where you're not to be disturbed. Have your office staff take or field messages or direct calls elsewhere while you get some of that messy work done. Doing this regularly keeps that bothersome pile from becoming overwhelming.
3. Use technology
You already know how great apps can be for productivity, but they aren't just useful for your students to study.There are plenty of awesome time management apps for administrators and other professionals to use, as well.
To keep track of your to-do list across multiple devices, check out Remember the Milk, a free app that lets you manage tasks and receive reminders on things you still have to do on iOS and Android devices, or through GMail, Google Calendar and more.
And if you're finding yourself getting bogged down on one project while accidentally neglecting another, Toggl is right for you. Toggl lets you track exactly how much time you're spending on each project and task and presents it to you in a helpful chart, letting you analyze your time management and decide which projects to spend more or less time doing.